Registered exhibitor day of details
We’re looking forward to having you join us for the 2026 OLCA NW Landscape Expo! If you are the primary contact for your company’s exhibit space, please share this information with everyone who will be representing your company at the event.
Event Information
Exhibitor Move-In
Wednesday, December 9, 2026
10:00 am – 5:00 pm.
Large displays and equipment must be moved into the Expo Hall on Wednesday. All exhibits must be set and ready by 7:30 a.m. Thursday morning.
Thursday, December 10, 2026
7:30 am – 4:00 pm
Exhibitors may bring in hand-carried items only from 7:00–7:30 a.m. on Thursday morning.
Exhibitor Move-Out
Thursday, December 10, 2026
4:00 pm –6:00 pm
Please do not begin dismantling your booth before the Expo Hall closes.
Parking & Exhibitor Entrance
For move-in and move-out, exhibitors will use the North Parking Lot and enter through the designated loading dock doors. Exhibitors may not use the main entrance for transporting booth materials or equipment.
Your Booth
Please arrive with enough time to finish setup and have your booth ready before the Expo Hall opens at 7:30 a.m. Thursday.
Booth space includes the items specified with your booth registration. Additional furnishings, equipment, carpeting, and services may be ordered through Fern Exhibitor Services. The 2026 prospectus notes that inline booths include pipe and drape, and additional services are available through Fern.
Important Booth Reminders
- Your exhibit must remain staffed while the Expo Hall is open.
- Exhibits may not be dismantled before 4:00 p.m.
- Keep aisles and neighboring booth sightlines clear.
- Food or beverage giveaways require prior OLCA approval.
- Samples and giveaway items should be approved in advance when required.
- Special electrical needs must be arranged through approved service providers.
The full exhibitor rules and requirements are included in the 2026 Exhibitor Prospectus & Contract.
Fern OneView Exhibitor Portal
Fern is the official show decorator and exhibitor services provider for the OLCA NW Landscape Expo.
After registering, you should receive an email from Fern Exhibitor Services with access to the NW Landscape Expo OneView Exhibitor Portal.
Through OneView you can:
- Review exhibitor service information
- Order booth furnishings and additional services
- View and track orders
- Coordinate exhibit needs with your team
- Access show decorator information
The exhibitor prospectus confirms that additional exhibit materials and services are available through Fern.
Didn’t receive your Fern email?
Check your spam or junk folder first. If you still cannot locate it, contact the OLCA office.
Exhibitor Personnel & Name Badges
Please make sure everyone who will be working your booth is registered as Exhibitor Personnel so we can prepare their name badge.
Badges will be available for pickup at Expo registration.
Exhibitor personnel must be submitted by 12/1/2026 to ensure badges are prepared in advance.
Door Prize Donations
Exhibitors may donate a door prize to be given away during the Expo. Door prizes must have a minimum value of $50.
If you would like to donate a prize, contact:
Stacey Barrett
OLCA Staff
manager@oregonlandscape.org
Please include your company name, prize description, and approximate value when contacting us.
Promote Your Participation
Let your customers and industry contacts know where to find you!
OLCA will provide exhibitors with marketing materials that can be used to promote participation in the 2026 OLCA NW Landscape Expo. The exhibitor package includes a marketing toolkit and other promotional benefits.
Before You Arrive
Before heading to Expo, make sure you have:
- Registered all booth personnel
- Reviewed your booth assignment
- Completed any Fern orders
- Shared move-in information with your booth team
- Packed your booth materials and signage
- Submitted any door prize information
- Reviewed the Expo floor plan
- Planned for Wednesday move-in if bringing equipment or large displays
Questions?
Need help before Expo?
Oregon Landscape Contractors Association
503-253-9091
manager@oregonlandscape.org